How to Share Power Bi Dashboard With Non Pro Users?

Are you looking to share interactive data with non-Power BI Pro users? Are you curious how you can easily share your Power BI dashboard with colleagues, customers and stakeholders, who don’t have a Pro account? This article will provide you with step-by-step instructions on how to share Power BI Dashboard with non-Pro Users. With this guide, you’ll be able to quickly and easily create a secure and interactive environment for data sharing.

Sharing Power BI Dashboards with Non Pro Users

Power BI is Microsoft’s cloud-based business analytics service that gives users access to interactive dashboards, reports, and data visualizations. With Power BI, users can quickly and easily share their insights with colleagues, customers and partners. In this guide, we’ll show you how to share your Power BI dashboards with non-Pro users.

Sharing a Power BI dashboard with non-Pro users is a simple process. First, you’ll need to create a workspace in the Power BI service. Once you’ve created the workspace, you can invite your non-Pro users to the workspace by entering their email address. Once they’ve accepted your invitation, they’ll be able to view the dashboards and reports you’ve shared with them.

Creating a Power BI Workspace

To create a workspace in the Power BI service, you’ll need to open the Power BI service in your browser. Once you’ve opened the Power BI service, you can click the “Workspaces” tab and then click the “New Workspace” button. You’ll be prompted to enter a name and description for your workspace. Once you’ve entered the details, you can click the “Create” button to create your workspace.

Inviting Non-Pro Users to the Workspace

Once you’ve created the workspace, you’ll need to invite your non-Pro users to the workspace. To do this, you’ll need to open the “Members” tab in the Power BI service and click the “Invite Members” button. You’ll be prompted to enter the email address of the user you’d like to invite. Once you’ve entered the email address, you can click the “Send Invitation” button to send the invitation.

Sharing Dashboards with Non-Pro Users

Once you’ve invited your non-Pro users to the workspace, you’ll need to share the dashboards you’d like them to view. To do this, you’ll need to open the “Dashboards” tab in the Power BI service and click the “Share” button. You’ll be prompted to enter the name of the user you’d like to share the dashboard with. Once you’ve entered the name, you can click the “Share” button to share the dashboard with the user.

Viewing Shared Dashboards

Once you’ve shared the dashboards with your non-Pro users, they’ll be able to view the dashboards in the Power BI service. To do this, they’ll need to open the “Dashboards” tab in the Power BI service and click the “View Shared Dashboards” button. This will open a list of dashboards that have been shared with them. They can then click on the dashboard they’d like to view.

Using the Power BI App

Non-Pro users can also access shared dashboards using the Power BI app. To do this, they’ll need to download the Power BI app from the App Store or Google Play. Once they’ve downloaded the app, they can sign in with their Microsoft account and access the shared dashboards.

Conclusion

Sharing Power BI dashboards with non-Pro users is a simple process. All you need to do is create a workspace in the Power BI service, invite your non-Pro users to the workspace, and share the dashboards you’d like them to view. Once you’ve done this, your non-Pro users will be able to view the dashboards in the Power BI service or using the Power BI app.

Frequently Asked Questions

Q1: How Can I Share My Power Bi Dashboard With Non Pro Users?

A1: You can share your Power BI dashboard with non-Pro users by using the Power BI Embedded feature. With Power BI Embedded, you can embed your dashboard onto your website, app, or portal and make it available to all users regardless of whether they have a Power BI Pro subscription or not. This feature allows you to control the visuals, access and security of the dashboard so that you can ensure the safety of your data and the integrity of the dashboard.

Q2: What Are Some Other Ways to Share My Power Bi Dashboard?

A2: You can also share your Power BI dashboard through direct links and email. With direct links, you can copy a link to your dashboard and share it with other users. This will allow them to access the dashboard directly without needing to sign in. You can also email the dashboard to other users, which will generate a link to the dashboard and will allow them to view the dashboard without needing to sign in.

Q3: What Are the Benefits of Sharing My Power Bi Dashboard?

A3: Sharing your Power BI dashboard has a number of benefits. First, it allows you to share your data insights with a larger audience, allowing you to get more feedback and insights from a wider range of users. It also allows you to collaborate with other users and share insights with them in real-time. Finally, it allows you to make better decisions by providing data to more users, allowing them to make better decisions based on the data.

Q4: Is It Possible to Restrict Access to My Power Bi Dashboard?

A4: Yes, it is possible to restrict access to your Power BI dashboard. With Power BI Embedded, you can control the visuals, access, and security of the dashboard so that you can ensure the safety of your data. Additionally, you can set up access levels to your dashboard, allowing you to control who is able to view and edit the dashboard.

Q5: How Do I Enable My Power Bi Dashboard to be Accessed by Non Pro Users?

A5: You can enable your Power BI dashboard to be accessed by non-Pro users by using the Power BI Embedded feature. With Power BI Embedded, you can embed your dashboard onto your website, app, or portal and make it available to all users regardless of whether they have a Power BI Pro subscription or not. Additionally, you can control the visuals, access, and security of the dashboard so that you can ensure the safety of your data and the integrity of the dashboard.

Q6: How Do I Ensure My Power Bi Dashboard is Secure When Sharing With Non Pro Users?

A6: You can ensure your Power BI dashboard is secure when sharing with non-Pro users by using the Power BI Embedded feature. With Power BI Embedded, you can control the visuals, access, and security of the dashboard so that you can ensure the safety of your data and the integrity of the dashboard. Additionally, you can set up access levels to your dashboard, allowing you to control who is able to view and edit the dashboard. You can also add additional layers of security, such as two-factor authentication or single sign-on, to further protect your data.

Sharing Power BI dashboards with non-pro users is a great way to extend the reach of your data analysis and insights. With the right strategies, you can securely provide the data needed to create a more informed and efficient organization. By following the steps outlined in this article, you can easily set up the necessary permissions and access levels to ensure your data is secure while still allowing your non-pro users to access the dashboards they need. With the right approach, you can ensure that your organization is leveraging the power of Power BI to its fullest potential.