How to Archive Mails in Outlook?

Archiving emails in Outlook can be a great way to reduce inbox clutter and keep important information organized. But if you’re not familiar with the process, it can be a bit confusing. In this guide, we’ll show you step-by-step how to archive mails in Outlook, so you can keep your inbox clean and organized.

How to Archive Old Emails in Outlook

Archiving emails in Outlook is a great way to keep your mailbox organized. This process allows you to store emails from a certain time period in an archive folder and easily access them whenever you need them. Archiving emails can help keep your inbox clean, making it easier to find emails you need. Here’s how to archive emails in Outlook.

Set Up an Archive Folder

The first step to archiving emails in Outlook is to set up an archive folder. This folder can be located within your inbox, or you can create a separate folder and store it somewhere else. Once you’ve created the folder, you can move emails you want to archive into it. You can also create subfolders within the archive folder to further organize your emails.

Choose Emails to Archive

Once you’ve set up an archive folder, you can start to select which emails you want to archive. You can do this by searching for emails from a certain time period or by selecting emails manually. Once you’ve selected the emails you want to archive, you can move them into the archive folder.

Schedule Automatic Archiving

If you want to automate the archiving process, you can set up an automatic archiving schedule in Outlook. This will allow you to specify a time frame for archiving emails and have Outlook do the work for you. You can also choose which emails you want to include in the archiving process.

Move Archive Folder to Another Location

If you want to keep your archive folder in a different location, you can move the folder to a different location such as a cloud storage service or an external hard drive. This can be useful if you want to keep your emails safe from any potential data loss.

Back Up Archive Folder

It’s always a good idea to back up your archive folder in case something happens to it. You can back up your folder by exporting it as a PST file or copying it to an external hard drive. This will help ensure that your emails are safe if something happens to your archive folder.

Access Your Archived Emails

When you need to access your archived emails, you can open the archive folder in Outlook and search for the email you need. You can also use the search function in Outlook to find emails in your archive.

Delete Old Emails

Once you’ve archived your old emails, you can delete them from your inbox. This will help keep your mailbox organized and make it easier to find emails you need.

Related FAQ

What is Outlook Mail Archiving?

Outlook Mail Archiving is a feature that allows you to store emails in a separate folder, outside of your regular inbox. This allows you to keep your inbox organized and free of clutter, while still having access to important emails that you may need to refer back to in the future. The archived emails are stored in a separate folder, so they won’t be visible in your regular inbox.

How Can I Archive Mails in Outlook?

Archiving emails in Outlook is easy. First, select the emails that you want to archive. Then, right-click on the selected emails and select the option to “Move to Archive”. This will move the selected emails to the Archived folder. You can also use the “Archive” button in the ribbon at the top of the window to move emails to the Archive folder.

How Can I Access Archived Emails?

You can access archived emails by clicking on the “Archive” folder in your Outlook inbox. This folder is usually located at the bottom of your inbox. You can also access archived emails by clicking on the “Archived” tab on the ribbon at the top of the window.

How Can I Automate the Archiving Process?

You can automate the archiving process in Outlook by setting up an auto-archiving rule. To do this, go to the “File” tab and select “Options”. Then, go to the “Advanced” tab and select “AutoArchive Settings”. From here, you can set up rules to automatically archive emails based on certain criteria, such as age or size.

Can I Search for Archived Emails?

Yes, you can search for archived emails in Outlook. First, click on the “Search” tab and select “Archive” in the drop-down menu. Then, type in your search terms and click “Search Archive”. This will search for emails that are stored in the Archive folder.

Can I Restore Archived Emails?

Yes, you can restore archived emails in Outlook. To do this, go to the “File” tab and select “Options”. Then, select the “Advanced” tab and click “Restore Deleted Items”. This will open a window with a list of emails that have been deleted or archived. Select the emails that you want to restore and click “Restore”. The emails will be restored to your inbox.

How to Archive Emails in Outlook – Office 365

Archiving mails in Outlook is an efficient way to keep your mailbox organized and to reduce clutter. It is also a great way to free up more storage space and to make sure that important emails don’t get lost in the shuffle. With a few easy steps, you can easily archive your emails in Outlook, making sure that your emails are organized and accessible when you need them.