How to Sum Subtotals in Excel?

Are you looking to quickly compute the sum of subtotals in Microsoft Excel? If so, you’ve come to the right place. In this article, you’ll learn how to use the SUM and SUBTOTAL functions to add up subtotals in Excel. By the end, you’ll be able to quickly and accurately compute subtotals in your Excel worksheets. Let’s get started!

How to Create and Sum Subtotals in Excel

Microsoft Excel is a powerful spreadsheet program with a variety of features, including the ability to calculate subtotals from data in columns or rows. With the subtotal function, you can quickly summarize the data and get a better understanding of what the data represents. This tutorial will explain how to create and sum subtotals in Excel.

Subtotals can be calculated for a range of data, such as a list of names, students’ grades, or items sold. To create subtotals, you need to first select the range of data. Then, choose the Subtotal command from the Data tab and select the appropriate summary function. Excel will then calculate the subtotal for each group of data.

Subtotal Groupings

Before you can calculate subtotals, you must first group the data. Grouping is the process of organizing data into related categories. For example, if you are calculating subtotals for a list of students, you would first group them by grade level. Once the data is grouped, you can then use the Subtotal command to calculate the subtotals.

Using the Subtotal Command

Once the data is grouped, you can use the Subtotal command to calculate subtotals. To do this, select the range of data and then choose the Subtotal command from the Data tab. You will then be prompted to select a summary function, such as SUM, COUNT, or AVERAGE. Once you have selected the summary function, Excel will calculate the subtotals for each group.

Using the Subtotal Function

In addition to the Subtotal command, you can also use the Subtotal function in Excel to calculate subtotals. To do this, you must first enter the Subtotal function into a cell. You will then be prompted to select a summary function and a range of data. Excel will then calculate the subtotal for each group of data.

Using the AutoSum Feature

Excel also includes a feature called AutoSum that can be used to quickly calculate subtotals. To use this feature, select the range of data and then click the AutoSum button. Excel will then calculate the subtotal for each group.

Sorting Subtotals

Once the subtotals have been calculated, you may want to sort the data by the subtotals. To do this, select the range of data and then choose the Sort command from the Data tab. You will then be prompted to select a column to sort by. Select the column that contains the subtotals and Excel will sort the data by the subtotals.

Using the Subtotal Toolbar

Excel also includes a Subtotal toolbar that can be used to quickly calculate subtotals. To display the Subtotal toolbar, select the range of data and then choose the Subtotal command from the Data tab. The Subtotal toolbar will then be displayed, allowing you to quickly calculate subtotals for each group of data.

Using the Group and Outline Feature

Excel also includes a Group and Outline feature that can be used to quickly calculate subtotals. To use this feature, select the range of data and then choose the Group and Outline command from the Data tab. You will then be prompted to select a column to group by. Select the column that contains the subtotals and Excel will group the data by the subtotals.

Formatting Subtotals

Once the subtotals have been calculated, you may want to format the subtotals. To do this, select the range of data and then choose the Format command from the Data tab. You will then be prompted to select a formatting style. Select the style that best suits your needs and Excel will apply the formatting to the subtotals.

Deleting Subtotals

If you no longer need to calculate subtotals, you can quickly delete them using the Delete command. To do this, select the range of data and then choose the Delete command from the Data tab. You will then be prompted to select a type of data to delete. Select the Subtotal option and Excel will delete the subtotals from the data.

Frequently Asked Questions

Q1. What is a Subtotal in Excel?

A subtotal in Excel is a summary calculation that is applied to a set of data. Subtotals can be used to calculate the total value of all data in a column, sum up a range of numbers, or calculate an average. Subtotals can also be used to group data within a spreadsheet. Subtotals are typically used when a spreadsheet contains multiple rows or columns of data that need to be summarized.

Q2. How do I Sum Subtotals in Excel?

In order to sum subtotals in Excel, you must first create a subtotal for the data set you wish to sum. To do this, select the data, click the “Data” tab, and then select “Subtotal” from the “Outline” group. From the Subtotal dialog box, select the column you wish to sum, the type of subtotal you would like to calculate, and then click “OK”. Once the subtotal is created, you can then use the SUM function to calculate the total of the subtotals.

Q3. How do I Add an Automatic Subtotal in Excel?

To add an automatic subtotal in Excel, select the data, click the “Data” tab, and then select “Subtotal” from the “Outline” group. From the Subtotal dialog box, select the column you wish to sum, the type of subtotal you would like to calculate, and then click “OK”. Then, select the “Automatic” option from the “Subtotal” dialog box. This will add a subtotal after each change in the selected column.

Q4. How do I Use the SUM Function to Sum Subtotals in Excel?

The SUM function can be used to calculate the total of subtotals in Excel. To use the SUM function, select the range of cells containing the subtotals, and then type the SUM function into the formula bar. The SUM function will return the total of the subtotals.

Q5. How do I Calculate an Average of Subtotals in Excel?

In order to calculate an average of subtotals in Excel, you must first create a subtotal for the data set you wish to average. To do this, select the data, click the “Data” tab, and then select “Subtotal” from the “Outline” group. From the Subtotal dialog box, select the column you wish to average, the type of subtotal you would like to calculate, and then click “OK”. Once the subtotal is created, you can then use the AVERAGE function to calculate the average of the subtotals.

Q6. How do I Group Rows of Data in Excel?

In order to group rows of data in Excel, select the rows of data you wish to group, click the “Data” tab, and then select “Group” from the “Outline” group. This will create a group of the selected rows. You can then create a subtotal of the grouped rows in order to sum or average the data. To do this, select the data, click the “Data” tab, and then select “Subtotal” from the “Outline” group. From the Subtotal dialog box, select the column you wish to sum or average, the type of subtotal you would like to calculate, and then click “OK”.

Get the Sum of Filtered Data in Excel (Using SUBTOTAL Formula)

In conclusion, summing subtotals in Excel can be a great time saver for anyone who has a lot of numerical data to work with. Even if you’re an Excel beginner, you can easily learn how to sum subtotals in Excel with a few simple steps. With the right knowledge and practice, you can become an Excel master in no time.