How to Organise Folders in Outlook 365?

In a world where we communicate, collaborate and organise our lives digitally, having an organised system is essential. Microsoft Outlook 365 is a popular email and calendar programme used by many people to manage their daily tasks. But even Outlook 365 can be overwhelming if you don’t know how to manage your folders. In this article, we’ll explore how to organise your folders in Outlook 365 quickly and easily. By the end of this article, you’ll have an organised Outlook 365 that will help you stay on top of your tasks. So let’s get started!

Organizing Folders in Outlook 365

Organizing folders in Outlook 365 can help you stay on top of your emails, tasks, and other important documents. With Outlook 365, you can create folders to store emails, tasks, and documents, so you can easily access them when needed. This article will provide an overview of how to organize folders in Outlook 365.

Creating Folders in Outlook 365

The first step to organizing your folders in Outlook 365 is to create the folders you need. You can do this by clicking on the “New Folder” option in the Outlook 365 main window. From there, you can give the folder a name and select the folder location. You can also select the type of folder you want to create, such as an email folder or a document folder.

Once you have created the folder, you can then move emails, tasks, and documents into it. To do this, simply select the emails, tasks, or documents you want to move, then drag and drop them into the folder. You can also right-click on the emails, tasks, or documents and select “Move to Folder”.

Organizing Folders in Outlook 365

Once you have created the folders in Outlook 365, you can then organize them. To do this, you can use the “Sort” option in the Outlook 365 main window. With the Sort option, you can sort folders by name, date, size, or any other criteria. You can also rearrange the folders to match your organizational needs.

In addition to sorting folders, you can also create subfolders. To do this, simply right-click on the folder you want to create a subfolder in and select “New Folder”. You can then give the subfolder a name and select the folder location. You can also select the type of folder you want to create, such as an email folder or a document folder.

Sharing Folders in Outlook 365

Once you have organized your folders in Outlook 365, you can then share them with others. To do this, simply select the folder you want to share, then click on the “Share” option in the Outlook 365 main window. From there, you can enter the email address of the person you want to share the folder with and set the permissions for the folder.

You can also share folders with specific groups of people. To do this, simply select the folder you want to share, then click on the “Share” option in the Outlook 365 main window. From there, you can select the groups of people you want to share the folder with and set the permissions for the folder.

Viewing Shared Folders in Outlook 365

Once you have shared a folder in Outlook 365, you can then view the folder. To do this, simply select the folder you want to view, then click on the “View” option in the Outlook 365 main window. From there, you can view the contents of the folder and any subfolders.

You can also view shared folders that have been shared with you. To do this, simply select the folder you want to view, then click on the “View” option in the Outlook 365 main window. From there, you can view the contents of the folder and any subfolders that have been shared with you.

Deleting Folders in Outlook 365

If you no longer need a folder in Outlook 365, you can delete it. To do this, simply select the folder you want to delete, then click on the “Delete” option in the Outlook 365 main window. From there, you can confirm that you want to delete the folder and all its contents.

You can also delete subfolders in Outlook 365. To do this, simply select the folder you want to delete, then click on the “Delete” option in the Outlook 365 main window. From there, you can confirm that you want to delete the folder and all its contents.

Few Frequently Asked Questions

Q1. What is the purpose of organising folders in Outlook 365?

A1. Organising folders in Outlook 365 helps to keep your inbox and other mailboxes organised, making it easier to find important emails and documents. It also helps to reduce clutter and keep your emails efficiently sorted. By creating folders and subfolders, you can quickly and easily categorise emails and documents into the relevant folders. This ensures that you can find the information that you need quickly and easily.

Q2. How do I create a new folder in Outlook 365?

A2. To create a new folder in Outlook 365, you need to first select the folder where you want to create the new folder. Right-click on the folder and select New Folder. Enter the name of the folder and select the folder type. You can also choose to create a subfolder if you wish. Once you have finished, click OK to save the new folder.

Q3. How do I move emails into folders in Outlook 365?

A3. To move emails into folders in Outlook 365, select the emails that you want to move, right-click on the selection and select Move to Folder. Select the folder that you want to move the emails to, and click OK. The emails will then be moved to the selected folder.

Q4. How do I create a rule to move emails into folders in Outlook 365?

A4. To create a rule to move emails into folders in Outlook 365, select the Home tab, and then select Rules. Select Create Rule and then select the conditions that you want the rule to apply to. Select the folder that you want the emails to be moved to, and click OK. The emails that match the conditions will then be moved to the designated folder.

Q5. How do I delete a folder in Outlook 365?

A5. To delete a folder in Outlook 365, select the folder that you want to delete, right-click on the folder and select Delete. Confirm that you want to delete the folder and all of its contents by clicking Yes. The folder will then be deleted from Outlook 365.

Q6. How do I rename a folder in Outlook 365?

A6. To rename a folder in Outlook 365, select the folder that you want to rename, right-click on the folder and select Rename. Enter the new name of the folder and click OK. The folder will then be renamed in Outlook 365.

How to Organize Email with Outlook Folders: Time-Saving Tips!

Organizing folders in Outlook 365 is an essential task for any user to make sure their emails are organized, accessible and easy to find. With the right folder structure, you can easily access the emails you need, ensure that email flows are managed properly, and that your inbox stays clean and clutter-free. By following the simple steps outlined in this guide, you can learn how to organize folders in Outlook 365 like a pro and make sure that you’re always in control of your inbox.