How to Email a Powerpoint That is Too Large?

Are you struggling to send a Powerpoint presentation to your colleagues or clients but running into issues because it is too large to attach to an email? Don’t worry, you are not alone. Even though sending large files via email can be challenging, there are some simple and effective ways to do it. In this article, we will discuss how to email a Powerpoint that is too large and how you can ensure that it will be safely and quickly delivered to its intended recipient.

How to Email a Powerpoint That is Too Large for Standard Email Attachments

In many cases, a PowerPoint presentation can be sent via email relatively easily. However, when the presentation file size is larger than the maximum attachment limit for the email platform, other solutions are necessary. Most email services have a file size limit of 25MB, and a PowerPoint presentation can easily become much larger than that due to the presence of multimedia files, such as audio, video, and images. Fortunately, there are several options for sending a PowerPoint presentation that is too large for an email attachment.

Using a File Compression Program

Using a file compression program is the simplest way to reduce the size of a PowerPoint presentation so that it can be sent via email. Various programs, such as 7-Zip, WinZip, and WinRAR, are available for free and can be used to quickly reduce the size of a presentation. To compress a file, open the file compression program, select the PowerPoint presentation, select the compression level, and click “Compress”. Once the compression process is complete, the presentation can be sent via email.

However, there are some drawbacks to using a file compression program. For example, the quality of images, audio, and video may be reduced or the presentation may not be viewable in its entirety. Therefore, it is important to evaluate the compression level before sending the presentation.

Using a File Sharing Service

Another option for sending a PowerPoint presentation that is too large for an email attachment is to use a file sharing service, such as Dropbox and Google Drive. These services allow users to upload large files and then provide a link that can be shared with the intended recipient. To use a file sharing service, simply upload the PowerPoint presentation, copy the link, and email the link along with an explanation of how to access the presentation.

Using a file sharing service is usually more secure than email, as the file is stored on the service’s servers rather than being sent directly to the recipient. Furthermore, the link can be password-protected to ensure that only the intended recipients are able to access the presentation.

Uploading the Presentation to a Website

For presentations that are too large to send via email and need to be shared with a large number of people, uploading the presentation to a website is the best option. To do this, simply create a web page on a free website hosting service and upload the presentation. Once the presentation is uploaded, simply provide the web address (URL) to the intended recipients, who can then easily access the presentation.

Although this is a convenient and secure method for sending a large PowerPoint presentation, it does require more effort to set up than either of the other options. Furthermore, depending on the website hosting service, there may be a limit on the size of the presentation that can be uploaded.

Using a Cloud Storage Service

Using a cloud storage service, such as Microsoft OneDrive, is another option for sending a large PowerPoint presentation. To use a cloud storage service, simply upload the PowerPoint presentation to the service, copy the link, and email the link along with an explanation of how to access the presentation.

Cloud storage services are generally more secure than email, as the file is stored on the service’s servers rather than being sent directly to the recipient. Furthermore, the link can be password-protected to ensure that only the intended recipients are able to access the presentation.

Creating a PDF File

Finally, it is also possible to send a large PowerPoint presentation by creating a PDF file. To do this, open the presentation in PowerPoint and select “Save As”. In the dialog box that appears, select “PDF” from the list of file formats and click “Save”. The presentation will then be saved as a PDF file, which can be sent via email.

Creating a PDF file is a convenient way to send a large PowerPoint presentation, as most email services do not have a file size limit for PDF files. However, it is important to note that PDF files are not editable, so the intended recipient will not be able to make any changes to the presentation.

Conclusion

When a PowerPoint presentation is too large to be sent via email, there are several options for sending it. These include using a file compression program, using a file sharing service, uploading the presentation to a website, using a cloud storage service, and creating a PDF file. Each of these methods has its own advantages and drawbacks, so it is important to evaluate them carefully before deciding which one is best suited for the task.

Top 6 Frequently Asked Questions

Q1. What is the maximum size for an email attachment?

The maximum size for an email attachment can vary depending on the email provider, but in general, most email services will allow attachments up to 25MB in size. If the Powerpoint file is larger than 25MB, you will need to use a different method to send the file.

Q2. What are some methods to send large attachments?

There are several methods available for sending large attachments, such as email services that offer larger attachment sizes, cloud storage services, file-sharing services, FTP, and web-based services such as WeTransfer. Each of these methods has its own advantages and disadvantages, so it’s important to consider which option is best for your needs.

Q3. What is the best way to compress a Powerpoint?

One of the best ways to compress a Powerpoint is to reduce the size of the images in the presentation. You can do this by using an image-editing program to reduce the resolution of the images or by using a compression tool to reduce the size of the images. This will reduce the overall file size of the presentation without significantly affecting the quality of the images.

Q4. How can I share a large Powerpoint file securely?

One of the best ways to share a large Powerpoint file securely is to use a file-sharing service. These services allow you to upload the file and then share it via a secure link. The person receiving the file can then download the file without needing to sign up for an account. This ensures that the file is shared securely and that it is only accessible to those with the link.

Q5. What is the best way to send a large Powerpoint file?

The best way to send a large Powerpoint file is to use a file-sharing service. As mentioned above, these services allow you to upload the large file and then share it via a secure link. This ensures that the file is only accessible to those with the link and that the file is secure.

Q6. Is there a way to reduce the size of a Powerpoint file?

Yes, there are several ways to reduce the size of a Powerpoint file. One of the most effective ways is to reduce the size of the images in the presentation. You can do this by using an image-editing program to reduce the resolution of the images or by using a compression tool to reduce the size of the images. Additionally, you can reduce the size of the file by reducing the number of slides and removing any unnecessary elements from the presentation.

How to Reduce & Email PowerPoint File (Easy 100% Works)

Emailing a PowerPoint that is too large can often be a daunting task, but with the right steps and considerations, the process can be made easier. By following the guidelines outlined in this article, you can successfully reduce the size of your PowerPoint and send it as an email attachment in no time. With the ability to send larger files, you can now rest assured that your colleagues and coworkers will see the PowerPoint presentation as you intended.